Applying for a GTE Grant 

Download GTE Request for Proposals 2017-2018

We invite written proposals that:

1) Address a variety of conditions, needs, or issues related to the health and well-being of older Virginians
2) Describe projects that can be successfully completed in full within the fiscal year, that is, by June 30, 2018 
3) Specify a clear purpose, appropriate methods, achievable outcomes, and relevant evaluation measures
4) Have broad geographic impact and/or the prospect of such impact
5) Are concise, being described clearly in approximately five (5) to nine (9) pages of narrative
6) Can be realistically accomplished through prudent budgeting, partnerships, and other creative cost-saving measures.
7) Request GTE support in amounts from $1,000 to $25,000.

Deadlines +

We have established two application deadlines, i.e. Tuesday, August 1 and Wednesday, November 1, 2017. We will make awards until such time as the appropriation from the General Assembly has been fully allocated to successful applicants. We require electronic submissions, with scanned signatures, which must be received by 11:59 p.m. on the deadline date. Email submissions to lhwaters@vcu.edu with a copy to jhmathews@vcu.edu.

Eligibility +

Virginia institutions of higher education, community-based organizations, and other not-for-profit groups with a strong history of adult and aging-related experience may apply for GTE funds. The organization with which the project director is affiliated is fiscally responsible for the award, and its authorized official, e.g., chief executive officer or institutional grants administrator, must sign the application.

Required Proposal Elements +

Applicants should submit a proposal of five to nine pages of narrative. The proposal narrative should contain separate sections that specify:

a) Purpose of the project, including the need being addressed and the intended beneficiaries of, or participants in, the project’s training or education; 
b) Methods or procedures that the project will employ to address the need, specifically the project’s objectives and related action steps; 
c) Outcomes of the training or education, such as the numbers to be trained, and the impact of the project in terms of the benefits to be measured; 
d) A timetable 
for completing project activities; 
e) Appropriateness for funding by the GTE; and
f) Evaluation Measures that demonstrate the impact of the project, specifically, how well the outcomes and objectives have been met. To assure that all GTE-funded initiatives are accomplishing their intended purposes, projects should include a detailed evaluation plan, with appropriate process and outcome measures. Proposals should specify the measures to be used to document program implementation (actual program functioning and barriers encountered), as well as measures that track the impact or effectiveness of a program. In addition, awarded projects must collect GTE Demographic Evaluation Forms from participants.

Applicants may add up to five (5) pages of letters of support or other appendices. In no case may an application exceed a total of 14 pages, including both narrative and appendices. Longer applications will not be considered.

GTE funds are intended for training or education initiatives that can be completed within the fiscal year. Applications for training projects, conferences, or similar educational programs are appropriate. 

Budget +

Applicants may seek GTE awards in any amount from $1,000 to $25,000, as long as this request is justified. The budget may include items such as personnel, fringe, supplies, travel within Virginia, etc. Applicants are encouraged to provide matching or in-kind funds in order to maximize the impact of projects that receive GTE awards. Applicant organizations must have purchasing, personnel, and other business practices that are consistent with federal and Virginia laws regarding equal opportunity and proper accounting for the expenditure of funds.

Review Process +

Proposals will be reviewed by the Virginia Center on Aging, as the GTE administrator, and by external peer reviewers. Each proposal will be assigned to at least two independent external reviewers. All reviewers will provide numerical scores and commentary reflective of the review criteria.

The criteria for review are as follows:

1. Clarity and significance of the proposed project 
2. Consistency of the proposed project with the purposes of the GTE initiative 
3. Adequacy and clarity of the methodology and design, including its plan for evaluation 
4. Qualifications of the project’s team, with respect to background and training, and organizational capacity 
5. Appropriateness of the project’s budget.

To facilitate the review, applicants should include a budget justification that explains the request for budget lines and specifies the roles and responsibilities of each person participating directly in the project. In addition, applicants should include in the appendix: biographical sketches (2 pages maximum) for the salient project team members and a statement of organizational capacity.

Applicants are also expected to provide information about any currently active or pending support from grants or contracts that have any overlap with the currently proposed project.

We intend to complete reviews of applications within 30 days of each application deadline. We will make every effort to do so and to assist applicants, after proposals have been submitted and reviewed, to understand recommended revisions. Prudent administration of these monies is essential.

Additional Considerations +

Conflict of Interest 
Members of the Virginia Center on Aging will be pleased to assist or advise prospective applicants regarding the purpose of these GTE funds or the application process. However, we cannot participate as members of the applicant’s proposal development or project implementation team.

Project Reporting 
We require a full, written electronic Final Report of project activities and outcomes. This Final Report is due 90 days after the completion of the project award period. This Final Report must include an electronic one-page summary suitable for dissemination to members of the General Assembly. Data that will facilitate final reporting should be collected so that awardees will be able to describe the target population served by each program, the level and scope of program services or resources provided to the target population, how well the program is providing those services or resources, and the impact of the services or resources on the target population. In order to evaluate this project for the General Assembly of Virginia, we require everyone who receives training with funds associated with the Virginia Geriatric Training and Education (GTE) initiative to complete the GTE Demographic Evaluation provided here.

Expenditures
All awardees must spend their GTE funds by June 30, 2017. Awardees must give us a final report of expenditures on or before July 28, 2017, as we must reconcile all expenses with VCU, which is the fiscal administrator of the GTE initiative. 

Acknowledgments 
It is our intent to reinforce the commitment of the General Assembly’s members to geriatric and geriatric training and education. Therefore, we request that all published journal articles, monographs, or other special reports based on projects supported by these GTE monies carry a standard footnote acknowledging that the work was supported in part by the Geriatric Training and Education (GTE) initiative of the Virginia General Assembly. The Virginia Center on Aging would welcome a copy of any such publications made possible by these GTE funds.

The Virginia Center on Aging would be pleased to answer inquiries about the GTE initiative. For further information, you may call us at (804) 828-1525 or by email, Bert Waters (lhwaters@vcu.edu).